Retreat Terms & Conditions

Cancellation, Refund, and Insurance Policy

We understand that no one books a retreat intending to cancel, but unexpected events can occur. To protect your investment, we strongly recommend purchasing travel cancellation insurance as soon as you reserve your spot. Please ensure that your policy covers both trip cancellation and all retreat-related activities. Depending on the insurer, such coverage may reimburse some or all cancellation fees.

Participant Cancellations

Please note that no refunds or discounts will be issued for late arrivals, early departures, flight cancellations, travel delays, illness, or any other event beyond our control.

If you need to cancel your participation for any reason, the following cancellation policy applies without exception.
In the event of unforeseen circumstances (e.g., injury, illness, family emergency, or work-related issues) that occur outside the cancellation window, you are welcome to transfer your spot to another participant. If we are able to replace your spot from our waitlist, we will refund your payment minus any applicable processing or service fees charged by the payment gateway used at the time of booking, though this cannot be guaranteed.

Cancellation Fees

Cancellation fees are applied according to the schedule below:

• Deposits are non-refundable, except in the following cases:
  • You or we find a replacement participant.
  • The Witches’ Cookery cancels the retreat.
    In either case, your deposit will be refunded minus any payment processing fees charged by the payment gateway used at the time of booking.
  
  
• Cancellations more than 80 days before the retreat start date:
  • 100% of your payment (including deposit) may be transferred to another retreat.
  • If you choose not to rebook, your deposit remains non-refundable unless a replacement is found. The remainder of your payment will be refunded in full minus any applicable payment processing fees.
  
  
• Cancellations 15–79 days before the retreat start date:
  • 40% of your total payment may be refunded or transferred to another retreat (minus any applicable payment processing fees).
  • 60% of your payment will be forfeited.
  • If you or we find a replacement, you will receive a full refund minus applicable payment processing fees.
  
  
• Cancellations 14 days or less before the retreat start date:
  • No refund will be issued.
  • If you or we find a replacement, you will receive a full refund minus applicable payment processing fees.
  
  

Participant Agreement and Conduct

All retreat participants are required to complete and submit the Participant Agreement Form and any related pre-retreat documents sent via Mailchimp surveys. These forms must be submitted within one week of booking or no later than 90 days before the retreat start date, whichever comes first.

These documents ensure that all guests acknowledge and agree to The Witches’ Cookery’s community guidelines, behavioral expectations, and any on-site rules set by the retreat venue.

Failure to submit the required forms within the specified timeframe may result in automatic cancellation of your booking, in which case the standard cancellation policy outlined above will apply.

The Witches’ Cookery Cancellations

If The Witches’ Cookery cancels a retreat, you may choose to:

Transfer your full payment to another retreat date, or

Request a full refund minus any payment processing fees charged by the payment gateway used at the time of booking.

This refund or transfer constitutes full settlement of your booking.

Please note that The Witches’ Cookery is not responsible for any expenses incurred in preparation for a canceled retreat, such as flights, accommodations, or loss of work. For this reason, travel insurance is highly recommended.